Court Program Specialist I OPS (Residential Mortgage Foreclosures)
Date: March 18, 2013
Closing Date: April 1, 2013
Position Number: TBD
Position Title: Court Program Specialist I OPS (Residential Mortgage Foreclosures)
Salary: $ 14.58 per hour up to 40 hours per week
*No Benefits Available
*Spanish or Creole Language Fluency is a Plus
The essential function of the position within the organization is to assist in the administration of a residential mortgage foreclosure case management system. The position is responsible for maintaining databases, serving the court by collecting and reporting on case/program data, interacting with other Courts System personnel and the community to facilitate case management, and performing related clerical functions. The position works under general supervision according to some procedures.
Examples of Work Performed
(Note: The examples of work as listed in this class specification are not necessarily descriptive of any one position in the class. The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)
Provides assistance to judges in the management of caseloads, maintaining a database for open cases; monitors open cases and advises the judge of cases needing attention.
Reviews residential mortgage foreclosure cases at point of entry into the court system and continues to monitor cases through final disposition, observing strict confidentiality.
Attends and monitors court hearings to provide information to the judge, participants and litigants.
Reviews and compiles information for judges on pertinent issues and continues to update written policies and case procedures; provides case status reports to judge either at hearings or through periodic reports.
Provides support to litigants; provides information regarding available community resources.
Schedules hearings, prepares notices of hearings and maintains court calendars of residential mortgage foreclosure judges; orders files and prepares dockets for court hearings; attends court hearings; creates, conforms and distributes final judgments and orders.
Identifies events and trends negatively impacting upon the timely progress of cases, and provides reports to the Court and administration.
Maintains daily, monthly and yearly statistics regarding the volume of cases handled by the program.
Assists litigants in person, by telephone and via correspondence, providing case status information, rules of civil procedures and statutes, and referrals to appropriate community agencies; reviews filings for judges.
Schedules hearings by determining case status; determines whether to set a case management conference or appropriate hearing or proceed without a hearing and prepare appropriate court order or correspondence.
Manages and prepares cases for court hearings by tabbing and naming pleadings, composing and preparing case summaries, and researching and providing corresponding cases and other documentation pertinent to the case and/or litigants.
Prepares and maintains court dockets; attends court hearings, taking notes, composing and preparing appropriate orders based on rulings and providing information to the court as needed.
Provides information to other agencies as requested, coordinates services with court and other agency personnel.
Performs clerical tasks, such as composing and preparing orders, documents, forms and correspondence; or creating and maintaining record systems for efficient case management.
Refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation. Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations.
Compiles, examines, or evaluates data or information and possibly recommends action based on results.
Refers to individuals who have contact with or are influenced by the position.
Provides assistance to coworkers and the public to achieve task completion.
Refers to the responsibility for achieving economies or preventing loss within the organization.
Requires minimum responsibility for only small quantities of low cost items or supplies where opportunities for achieving economies or preventing loss are negligible.
Deals with quantities, magnitudes, and forms and their relationships and attributes by the use of numbers and symbols.
Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and percents.
Involves the ability to read, write, and speak.
Reads journals and manuals; composes specialized reports and business letters using proper format and grammar; speaks to groups of coworkers and people outside the organization.
Complexity of Work:
Addresses the analysis, initiative, ingenuity, creativity, and concentration required by the position and the presence of any unusual pressures.
Performs coordinating work involving guidelines and rules, with constant problem solving; requires continuous close attention for accurate results or frequent exposure to unusual pressures.
Impact of Decisions:
Refers to consequences such as damage to property, loss of data or property, exposure of the organization to legal liability, or injury or death to individuals.
The impact of errors is moderately serious – affects work units and may affect other units and the public.
Refers to inanimate objects such as substances, materials, machines, tools, equipment, work aids, or products. A thing is tangible and has shape, form, and other physical characteristics.
Handles machines, tools, equipment, or work aids involving some latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers, peripherals, or software programs, such as word processing.
Safety of Others:
Refers to the responsibility for other people’s safety, either inherent in the job or to assure the safety of the general public.
Requires some responsibility for safety and health of others and/or for occasional enforcement of the standards of public safety or health.
Education and Experience Guidelines
Refers to job specific training and education that is recommended for entry into the position. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.
Bachelor’s degree in public or business administration, criminal justice, psychology, sociology, pre-law or a closely social science related field.
Refers to the amount of related work experience that is recommended for entry into the position that would result in reasonable expectation that the person can perform the required tasks. Additional relevant education may substitute for the recommended experience on a year-for-year basis, excluding supervisory experience.
Two years of related experience. Master’s degree may substitute for the experience.
Licenses, Certifications, and Registrations Required:
Refers to professional, state, or federal licenses, certifications, or registrations required to enter the position.